Travel requirement: Up to 25% travel as needed

This is a working, non-supervisory role with no direct reports.

Are you someone who enjoys a mix of hands-on work and administrative responsibilities? We are seeking a Facilities Specialist to support the daily maintenance, organization, safety, and overall functionality of our office and warehouse environments.

This role is ideal for a self-motivated problem solver who enjoys variety and thrives in a fast-paced setting. The position consists of approximately 60% administrative and 40% hands-on maintenance duties.

As a key member of the team, you will help maintain safe, compliant, and efficient facilities by coordinating maintenance activities, supporting workplace safety efforts, managing facility-related records, and addressing day-to-day operational needs. You will collaborate with vendors, internal departments, and leadership to help ensure our buildings, equipment, and workspaces remain functional and well-maintained.

Facilities Operations & Maintenance

• Coordinate facility maintenance, repairs, inspections, and service requests
• Conduct regular facility walkthroughs to ensure safety, cleanliness, and operational readiness
• Manage facility supplies, equipment inventory, and records
• Coordinate vendors and contractors for repair and maintenance services
• Respond to facility-related issues and emergencies promptly
• Assist IT with basic network and infrastructure support
• Provide backup support to additional company locations and travel up to 25% as needed

Office & Workplace Management

• Support office moves, workstation setups, and workspace reconfigurations
• Manage facility access, including key fobs, alarms, and security coordination with IT
• Order office supplies and assist with lease administration, payments, and relocations

Safety, Compliance & Risk Management

• Support and maintain workplace safety programs and OSHA compliance efforts
• Conduct safety inspections, audits, incident investigations, and corrective action follow-up
• Coordinate safety training, emergency preparedness, PPE compliance, and forklift certification tracking
• Maintain OSHA logs, safety records, and compliance documentation
• Promote a culture of workplace safety and accountability

Safety Committee & Continuous Improvement

• Facilitate Safety Committee meetings and follow-up action items
• Lead and support 5S workplace organization initiatives, training, and audits
• Track safety and workplace improvement metrics

Vendor, Insurance & Administrative Support

• Manage vendor relationships, invoices, and service quality
• Support insurance claims related to property, workers’ compensation, and vehicles
• Assist with leased vehicle coordination and fixed asset inspections

Events & Special Projects

• Support company events and employee activities
• Assist with special projects as assigned

What We’re Looking For

• Associate degree or technical training preferred
• 3+ years of facilities, maintenance, or building operations experience
• Knowledge of HVAC, electrical, plumbing, and general building maintenance systems
• Experience with office space coordination and buildout support preferred
• Familiarity with OSHA regulations and workplace safety practices preferred
• Strong organizational, problem-solving, communication, and customer service skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Self-motivated, accountable, and able to prioritize in a fast-paced environment

Physical Requirements

• Ability to lift up to 50 pounds and perform physical activities such as standing, walking, bending, and climbing
• Ability to respond to after-hours facility emergencies when needed
• Ability to work on-site five days per week

Why Join Us?

We offer the opportunity to make a meaningful impact in a collaborative environment where safety, teamwork, and continuous improvement are valued. If you enjoy solving problems, supporting employees, and helping maintain a productive workplace, we encourage you to apply.

Apply today and become an important part of keeping our workplace safe, efficient, and running at its best