Part-Time Hybrid Executive Assistant for Be Still Holistic Counseling & Wellness

Meaning. Value. Purpose. Collaboration within a healthy and vibrant work community. That’s what the Be Still Holistic Counseling & Wellness team offers as we look for an Executive Assistant with a servant’s heart, mad administrative skills, and a go-getter attitude. We’re looking for someone who can take charge of administrative and operational tasks that will allow the Founder to focus on growth.

This role is for someone who reads our mission, vision, and values and jumps out of her chair saying “Heck yeah…I’m on board!” This position is for someone who is focused, driven, dedicated, loves details, is ridiculously organized, doesn’t let things slip through the cracks, and desires a job they can own with excellence. People who are looking for a short-term job, gossip, are lazy, are unreliable, get overwhelmed easily, need lots of handholding, or have a poor attitude need not apply.

Reports to: Kristin Nakhla, Founder

Pay: $25/hour

Responsibilities include:

• 25 hours/week (possibly moving up to 30 hours)
• Working from our Cary office 2-3 days a week and home 2-3 days a week.
• Some travel to purchase supplies and/or drop off marketing materials may be required (mileage is paid).
• Client care: Answer phone calls/emails and assess the best clinician for the client based on their needs. Ensure all onboarding, follow up, and coordination is complete.
• General administration: Monitor and manage Founder’s email and calendar, make phone calls, maintain spreadsheets and compile data, update manuals, conduct research, coordinate meetings/classes/outings, maintain office supplies and cleanliness, and create and maintain efficient workflows and systems.
• HR: Ensure employee records are maintained, send and compile surveys, assist with employee onboarding/offboarding, keep track of and celebrate birthdays, anniversaries, and special events.
• Marketing: research opportunities, create marketing materials and communicate with networks.

Qualifications:

• Alignment with our mission, vision and values
• Experience with administrative and operational support
• Excellent computer and technology skills-we’re spreadsheet phenoms around here and need someone with mad spreadsheet skills
• Phenomenal communication skills-both written and verbal
• Detail oriented with outstanding organizational and time management skills.
• Quick learner who is able to rigorously follow current systems and flexible enough to adapt to change and growth
• Ability to develop and maintain collaborative, long-term colleague, client, and marketing relationships
• Able to confidently handle private and confidential information
• Preferred but not required: Familiarity with training AI to automate tasks (We’re not looking for someone who uses AI to write simple emails and letters. We’re looking for someone who has excellent writing skills on their own. We’re looking for someone who can use and train AI to optimize our systems and create more efficiency)

Mission: Here at Be Still, we believe a person’s mental, physical, social, and spiritual health must be addressed to become healthy and whole. Our mission is to empower women and teen girls to live in the present moment, establish an independent identity consistent with their intrinsic value and worth, determine their values and live in accordance with them, and live in truth, balance, wholeness, and freedom-mentally, physically, socially, and spiritually.

Our Vision: Be Still will be a premier holistic wellness center to enhance the mental, physical, social, and spiritual wellness of teen girls and women in North Carolina.

Care will integrate the best of evidence-based practice with the wisdom of Christian faith upon request. Our practice will include an integrative team of Counselors, Mindfulness Teachers, Medication Prescribers, Dieticians, Functional Pharmacists, Neurofeedback Practitioners, Spiritual Directors, Trauma-informed Yoga instructors, etc.

Our Values: Be Still lives by values that guide who we are as a team and how we present to our communities. We hire staff who bring these values to life.

Holistic: We believe wholeness comes when there is wellness and balance in all aspects of our lives-mental, physical, social, and spiritual. This includes not only empowering clients to find wellness and balance, but also includes our team finding harmony with their work and personal lives. We will maintain the highest professional standards while also being intentional to care for our own minds, bodies, spirits, and social lives.

Christian: Our expertise is integrating the wisdom of Christian faith into the best of evidence-based practices. This means we first live out the truth, wisdom, and freedom of the Gospel ourselves before empowering the clients we serve to do the same if they wish. We also honor those who have a different faith, no faith, doubting faith, or strong faith, and never force Christian faith onto a client. We both come from and serve all denominations, both in the Protestant and Catholic traditions.

Integrity: This includes having a strong ethical culture. We will conduct ourselves with openness, transparency, straightforwardness, truthfulness, and sincerity. We hold ourselves to consistent standards of moral uprightness, honor, excellence, and responsibility. We strive to have an impeccable reputation in the community, both with professionals and clients.

Culture: We are a mission focused, values driven, female-empowerment company. We strongly believe that empowered Colleagues have the freedom to empower their clients. We are committed to providing a healthy and collaborative culture that promotes harmony with ourselves and others. This includes treating ourselves and others with compassion, grace, respect, kindness, honor, care, concern, and consideration. We seek to be authentic in our interactions with colleagues and clients. We will provide a beautiful and comforting office environment for colleagues and clients alike.

Our culture also focus on maintaining a healthy and thriving business. This means we hold ourselves and each other to the highest standards in client care as well as to the foundations of sound business management. In addition, growth will be achieved with a continued focus on heart, soul, values, and authenticity.

This creates a vibrant and supportive community that is free to offer a phenomenal client experience while feeling valued, honored, and secure in their employment.

Excellence: We believe in hard work, excellent clinical skills, and five-star customer service. From the first contact with Be Still until the last, we desire both colleagues and clients to have superior support and care. We promote continual learning through formal continuing education and informal research and activities to provide our clients with the very best in clinical and ethical care. Constructive feedback is given and received with humility.

Safety and non judgment: We will create a safe place for colleagues and clients to learn, grow, and heal without judgment. We wish for all of our colleagues and clients to thrive, prosper, and feel connected. We seek to create an anti-oppressive space where all colleagues and clients feel seen, heard, and valued.

To be considered for this role, please send your cover letter and resume to kristin@bestillnc.com and fill out our application.

Job Type: Part-time

Pay: $25.00 per hour

Benefits:

• 401(k)
• Flexible schedule

Application Question(s):

• Please visit our website at bestillnc.com. How do you align with our mission, vision, and values?

Work Location: Hybrid remote in Cary, NC 27511