We’re a virtual assistant agency that strongly believes business can be simple, fun, and profitable when the right pieces and people are in place.

The Virtual Executive & Operations Assistant plays a strong role in helping founders hold onto what they find fun in business while they scale! This is a fully remote, contract position — and it's not your typical "manage my inbox and book my flights" kind of job.

Most of our clients are founders and business leaders who are genuinely great at running their business. What they're not great at — and don't want to spend their time on — is managing themselves. They need someone who can step in, see the full picture, and keep all the moving pieces in order without being told to. Someone who will proactively flag what's coming before it becomes a problem, who takes ownership of the back-end from the tiniest details to the larger projects so the leader can stay focused on the front.

The candidates we place in this role are the kind of people who get genuinely excited watching someone else succeed. They find real satisfaction in being the person behind the scenes who made something happen. They can zoom out and think strategically, then zoom back in and make sure not a single detail was missed.

This is a 1099 contractor position.

What You Could Do Day-To-Day

Every client is different, so this list is representative. not exhaustive. Common tasks our EA/Ops Assistants take on include:

• Drafting and editing communications, presentations, proposals, and reports that reflect well on the client and their business.
• Tracking projects, deliverables, and action items across the client and their team — following up, flagging what's slipping, and keeping things moving.
• Managing the client's calendar and time blocking, including helping founders stay focused on priorities instead of chasing every new idea that comes across their desk.
• Coordinating across team members and vendors, including those in different time zones, to keep communication and scheduling aligned.
• Building simple, easy-to-follow weekly reports that give the client visibility into key areas of the business and progress toward goals.
• Identifying operational inefficiencies and proactively suggesting improvements — whether that's in how something is documented, how a process runs, or where time is being lost.

You’re likely an awesome fit for most of our clients if…

• You see the big picture and sweat the small details — at the same time.
• You hear what someone says and immediately start connecting it to everything else you know about their business.
• You notice what's missing, not just what's there.
• You communicate clearly — concise when it counts, thorough when it matters.
• You push back when something doesn't make sense, and you do it in a way that lands well.
• You'd rather say "I've got it" than wait to be asked.
• You find real satisfaction in being the reason someone else's day ran smoothly.

You’ll likely miss the mark with most of our clients if…

• Your default mode is to complete what you're asked and wait for the next thing.
• You go quiet when you don't have questions — and don't think to check in anyway.
• Feedback from a client feels like criticism rather than information you can use.
• You're more focused on protecting your process than on making the client feel taken care of.
• You think about your role as a list of tasks rather than a relationship you're managing.
• You need a clear scope before you can get started — and struggle when things are still taking shape.

What You'll Need To Hit The Ground Running:

• Based in the United States
• Availability during normal business hours (not just evenings and weekends)
• At least 3 years of higher level support experience (supporting C-suite leaders, supporting a founder directly beyond marketing and basic admin tasks, etc.)
• Reliable internet, laptop/computer, and phone
• Familiarity with common marketing tools and platforms (LinkedIn, email marketing systems, CRMs)
• Familiarity with common project management tools (, trello, clickup, etc.)

More Details On This Role:

• 1099
• Only candidates based in the US will be considered
• Hours vary by client engagement. Some clients start small at 5-10 hours per week, other clients start at 10-15+ hours per week.
• When you join Auxo, we act as your support team helping you shine with clients
• There is potential to grow with some clients and there are opportunities to work with more than one client based on performance, feedback, and fit

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Work Location: Remote