Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment, loves providing exceptional customer service, and excels at multitasking. As an Office Assistant, you will be the friendly face of our office, managing daily administrative tasks, supporting office operations, and ensuring a smooth workflow. Your proactive approach and attention to detail will help create an efficient and welcoming workspace for everyone.

Duties

• Greet visitors and clients at the front desk with professionalism and warmth, ensuring a positive first impression
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently
• Handle data entry, filing, and document proofreading to maintain accurate records and correspondence
• Assist with calendar management and scheduling appointments using Microsoft Office and Google Workspace tools
• Support office management tasks such as supply inventory, order processing, and basic bookkeeping using QuickBooks or similar software
• Provide excellent customer support by responding promptly to inquiries via phone or email and offering assistance as needed
• Perform clerical duties including typing reports, organizing files, and maintaining office cleanliness and organization

Requirements

• Proven experience in an office environment with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks or other bookkeeping software is highly desirable
• Excellent phone etiquette with experience managing multi-line phone systems and providing customer service
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Strong computer literacy, including data entry, proofreading, filing, and general clerical tasks
• Prior experience in roles such as receptionist, administrative assistant, or personal assistant is preferred
• Ability to manage time effectively while handling multiple responsibilities in a fast-paced setting

Join us as an Office Assistant where your organizational skills and positive attitude will make a real difference! We value energetic individuals who are eager to support our team’s success while growing their own professional skills. This paid position offers an engaging work environment where every day brings new opportunities to excel.

Pay: $15.00 - $23.00 per hour

Work Location: In person