• Complete complex documents that are imperative to the successful delivery of services or programs in the area of Instructional, Student Services, or Administration (E)
• Maintain complex record-keeping systems and schedules; assist instructional and/or student services staff in developing and coordinating class or program schedules. (E)
• Process a variety of documents relating to personnel, budgeting and curriculum requirements related to an assigned program. (E)
• Coordinate specific activities and events of assigned office and arrange for ancillary services such as program registration, classes, seminars, conferences and fund-raising events as assigned. (E)
• Organize office systems; contribute to the development of office policies and procedures. (E)
• Operate a computer and information systems related to assigned program for input and retrieval of information. (E)
• Type, edit and format a variety of documents; compose correspondence from general instructions. (E)
• Maintain a variety of logs, files and records; control the release of sensitive information to authorized personnel. (E)
• Coordinate between supervisor, program, instructional unit and various groups such as other college staff, students or community groups. (E)
• Maintain calendars, schedule appointments, arrange meetings and make travel arrangements. (E)
• Maintain and audit financial records related to assigned office, monitor budgets and collect and account for money, disburse checks and assist in budget preparation as assigned. (E)
• Prepare reports, Board items, budgets and grant proposals; collect data and provide research assistance for various studies and reports. (E)
• Sort and distribute mail; answer telephones; screen and route calls and visitors; provide information to staff, students and the public regarding programs and functions of assigned office. (E)
• Provide support to faculty or counselors including preparation of book orders, time sheets, orientations, reports, problem-solving and other support as needed. (E)
• Maintain updated knowledge and records of regulations and requirements applicable to assigned office; monitor transactions, programs and services to assure compliance.
• Use a variety of office equipment including computer terminal, personal computer, printer, calculator and copy machines.
• Train and coordinate the work of clerical and student employees as assigned.
Perform related duties as assigned.

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• Specific assigned program area such as procedures, laws, policies and regulations.
• Telephone techniques and etiquette.
• Operation of a computer terminal and data entry techniques.
• Oral and written communication skills.
• Principles of training and providing work direction.
• Basic budgeting practices regarding monitoring and control.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Modern office practices, procedures and equipment.
• Record-keeping techniques.

• Coordinate program efforts with related outside agencies. (1st responder notifications) Utilize program related systems including communication systems and information systems ( CLETS , 2-way radio etc.)
• Maintain financial and statistical records.
• Answer telephones and greet the public courteously; work with the public in a professional and courteous manner.
• Operate office machines including a computer and applicable software.
• Type at 55 words net per minute from clear copy.
• Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with District employees, external contact and the public.
• Add, subtract, multiply and divide quickly and accurately.
• Maintain records and prepare reports.
• Operate a computer terminal to enter data, maintain records and generate reports.
• Train and provide work direction to others.
• Learn District and specific program organization, operations, policies and objectives.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Work independently with little direction.
• Plan and organize work.
• Understand and follow oral and written instructions.
• Laws, rules and regulations related to assigned activities.

• Office environment.
• Constant interruptions.
Hours may vary depending on assignment.

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• Dexterity of hands and fingers to operate a computer keyboard.
• Sitting for extended periods of time.
• Hearing and speaking to exchange information.
• Seeing to read.

• Click here: About The Yuba Community College District
• Click here: Classified Benefits Overview
• Click here: Classified Benefit Summary and Rates
• Click here: Classified Salary Schedule
• Click here: Telework Program
• 1.0 FTE is considered a Full Time Employee
• Public Employee’s Retirement System ( PERS ): Employee contribution of 8% if PERs Member after year of 2013. If PERs Member before 2013, the employee contribution is 7.5%.
• 21 paid holidays (including extended time off during the winter break).
• 11 days accrued paid vacation days per year (vacation accrual increases over time).
Accumulate 12 sick days a year.

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ABOUT THE COMPANY

• Yuba Community College District