Job Overview

SkyGuard Roofing Solutions is a family-owned roofing and construction company serving the DFW area. We are seeking a highly organized, dependable, and professional Office Administrator/Executive Assistant to help manage daily operations.

This position will grow as the company continues to expand.

Responsibilities

• Organize GSA registration, compliance, and administrative requirements
• Order and track materials for roofing and/or construction projects
• Create and manage Xactimate estimates
• Communicate with insurance adjusters and 3rd parties regarding insurance claims and supplements
• Maintain accurate records, job files, and company documentation
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for correspondence, scheduling, and document creation.
• Coordinate calendar management and schedule appointments or meetings for staff members.
• Handle basic bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping.
• Provide excellent customer support by addressing inquiries promptly and professionally via phone or email.
• Assist with office management tasks such as supply inventory, mail distribution, and maintaining a clean, organized workspace.
• Demonstrate strong organizational skills by managing multiple priorities efficiently while adhering to deadlines.

Qualifications

• Proven experience in office administration or clerical roles with a focus on customer service and support functions.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Strong typing skills with high accuracy; familiarity with data entry processes.
• Knowledge of Xactimate estimating software is required
• Knowledge of QuickBooks or bookkeeping software is a plus.
• Exceptional phone etiquette, proofreading skills, and attention to detail are essential.
• Prior experience as a medical or dental receptionist or personal assistant is advantageous but not required.
• Demonstrated time management skills with the ability to prioritize tasks efficiently.

What We Offer

• Opportunity for growth with a family-owned company
• Supportive and professional environment
• Competitive pay based on experience

Pay: From $16.00 per hour

Application Question(s):

• How would you rate your experience level with Xactimate estimating software?
• What is your comfort level discussing insurance claims with homeowners, adjusters and third parties?

Work Location: In person