Leadership & Delivery

• Lead, coach, and develop a team of Recruiting Coordinators/Schedulers
• Set performance expectations, manage workload distribution, and ensure consistent execution
• Scale team capabilities to meet evolving business needs

Operational Excellence

• Own end‑to‑end scheduling and coordination operations across the hiring lifecycle
• Establish and manage key metrics (e.g., speed, quality, data accuracy)
• Standardize processes, tools, and documentation to drive consistency and efficiency
• Identify opportunities for continuous improvement based on data and stakeholder feedback

Candidate Experience & Planning

• Ensure a high‑quality, consistent candidate experience across all interactions
• Manage interviewer capacity, readiness, and load balancing
• Partner with recruiting leadership to forecast demand and align resources

Systems, Data & Process Optimization

• Optimize TA systems (ATS, scheduling tools, automation) to enable scale
• Ensure data integrity and reporting accuracy across all recruiting systems
• Implement streamlined, tech‑enabled workflows to reduce friction and manual work

Events & Logistics

• Oversee planning and execution of recruiting events and career fairs
• Manage logistics, materials, and vendor coordination to ensure operational readiness

Compliance & Data Privacy

• Ensure adherence to recruiting policies, regulatory requirements, and audit standards
• Maintain the integrity, security, and proper handling of candidate data across systems and vendors
• Partner with Legal, HR, and IT to support compliant and privacy‑aligned recruiting processes

Required

• Bachelor’s degree
• 10+ years professional experience post academics
• You have experience managing a team in recruiting operations, HR operations, or a coordination‑heavy function.
• You bring proven leadership skills and know how to coach, motivate, and develop people.
• You excel at organization, prioritization, and problem‑solving.
• You bring expertise in leveraging and optimizing ATS or scheduling platforms.
• You thrive in a fast‑paced, high‑volume environment.

What Success Looks Like

• The team feels confident in the operational backbone of the function and that they, their candidates, and hiring teams are supported by an organized, people-centric leader
• Your team consistently meets or exceeds key performance metrics.
• Candidates feel informed, supported, and valued.
• Interviewer load is balanced, predictable, and proactively adjusted as hiring needs evolve.
• Recruiting events run smoothly with minimal last‑minute issues.
• Processes become more automated, scalable, and data‑driven.
• Your team feels supported, empowered, and accountable for providing exceptional operational experiences.
• Candidate data is handled with accuracy, integrity, and appropriate safeguards, with processes consistently aligned to compliance expectations