We are looking for an experienced Executive Assistant to provide high-level support to a busy executive in Louisiana. This role requires exceptional judgment, strong organizational ability, and the flexibility to manage both business and personal priorities in a fast-moving environment. The ideal candidate is experienced, resourceful, and confident handling sensitive matters while keeping schedules, travel, communications, and administrative operations running smoothly.

Responsibilities:

• Oversee a dynamic executive calendar by arranging appointments, balancing shifting priorities, and preventing conflicts before they affect planned commitments.
• Prepare and coordinate meetings from start to finish, including scheduling attendees, confirming logistics, and ensuring materials are ready in advance.
• Draft, review, and manage clear correspondence while handling confidential information with a high level of discretion and accuracy.
• Monitor incoming messages and requests, determine urgency, and ensure timely follow-up or response based on business needs.
• Organize domestic and international travel plans, including transportation, lodging, itineraries, and real-time adjustments when schedules change.
• Serve as a point of coordination for technology-related needs by troubleshooting issues, working with vendors, and helping maintain connected home and office systems.
• Manage renewals, registrations, memberships, and related administrative records while keeping time-sensitive items on schedule.
• Support financial and operational tasks such as expense tracking, invoice handling, bill payments, record upkeep, and basic account reconciliation.
• Track deliveries and shipments, follow up on delays or missing items, and resolve issues with carriers or service providers.
• Handle research assignments, personal tasks, and ad hoc projects that improve the executive’s overall efficiency and day-to-day effectiveness.
• At least 5 years of experience providing senior-level executive support, preferably to C-suite or principal leadership.
• Bachelor’s degree preferred; comparable relevant experience may be considered in place of formal education.
• Strong command of Microsoft Office applications, Apple-based tools, and standard productivity software.
• Demonstrated success coordinating detailed travel arrangements, including international itineraries and last-minute changes.
• Proven ability to manage confidential information with sound judgment, discretion, and care.
• Working knowledge of financial administration, including expense management, invoice processing, bill pay, or basic bookkeeping tasks.
• Excellent organizational skills with the ability to manage multiple priorities accurately and efficiently.
• Experience with administrative support tools such as QuickBooks, calendar management platforms, and general office systems.

For confidential consideration, please reach out to Emily Schneller, Robert Half Recruiting Manager, at 504-264-5922. Thank you for your interest in Robert Half.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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