• Processes FOIL requests, including monitoring compliance with FOIL-related legal obligations, reviewing records for responsiveness and lawful redaction (with an emphasis on first-level review work), and drafting FOIL legal determinations.
• Carries out NYCPS policy and legal mandates related to FOIL requests.
• Communicates with individuals both inside and outside the NYCPS concerning actual or potential requests.
• Reviews authorizations, releases, and proofs of identification as it pertains to records access and the potential release of sensitive information.
• Provides ongoing technical assistance to other NYCPS staff.
• Maintains and utilizes databases and other time management tools to monitor FOIL compliance, e.g., timeliness of responses, appropriateness of released materials, etc.
• Conducts legal research and drafts legal memoranda concerning FOIL and other related statutes.
• Organizes files and documents/preserves strategy and/or progress throughout life cycle of request.

• Provides ongoing technical assistance with respect to subpoenas, discovery demands, and court orders.
• Performs legal research and drafts motions, oppositions, affidavits/affirmations or other legal memoranda.
• Reviews and redacts records; serves and files responses.
• Supports the Subpoena Unit staff on an as-needed basis.

• Reviews records for responsiveness and conducts lawful redaction with an emphasis on both first- and second-level review.
• Performs ediscovery tasks including searching, uploading, reviewing, redacting and finalizing productions of electronically maintained records.
• Communicates with NYCPS offices, schools, and other individuals concerning actual or potential requests.
• Ensures that proper procedures concerning consent and authentication of identity are being followed.
• Recommends strategies and drafts determinations.
• Creates, tracks, and/or updates reports pertaining to the progress of FOIL requests.
• Oversees the processing of requests from inception to closure.
• Assists with training and other special projects on an as-needed basis.

• Assists the Subpoena Unit in monitoring and processing of subpoenas and other records requests.
• Ensures that the Subpoena Unit files and database content are updated with respect to subpoenas.
• Communicates with NYCPS offices, other agencies, and other individuals relating to the processing of subpoenas.
• Reviews and/or accepts service of subpoenas duces tecum or other legal process.
• Participates and conducts meetings or makes court appearances on an as-needed basis.

• Implements NYCPS policy and legal mandates related to FOIL requests.
• Processes FOIL requests and appeals, monitors compliance of FOIL-related legal obligations, reviews records for responsiveness and lawful redaction, and drafts FOIL legal determinations.
• Coordinates with program offices and stakeholders in formulating responses.
• Provides recommendations with respect to the Public Officers Law; Chancellor Regulations, and the Family Educational Rights and Privacy Act.
• Communicates with the press, government officials, and other individuals on actual or potential requests, and coordinates press requests with the Office of Communications and/or other offices within the NYCPS.
• Makes recommendations to the General Counsel and/or designees regarding FOIL appeals.
• Acts as a liaison to the New York City Law Department with respect to FOIL-related litigation or directly supports and/or prepares drafts for litigation arising from FOIL.
• Conducts e-discovery related tasks, including formulating Boolean searches and management of document review tools.
• Handles other record requests on a special basis, including those involving challenging or complicated document retrieval issues, as well as requests requiring coordination among multiple offices or agencies.
• Responsible for data governance issues related to the FOIL Unit, including management of the FOIL Unit database and ensuring the quality of all database entries.
• Collaborates with the Deputy Counsel and/or designees on strategic initiatives involving FOIL Unit request processes, database enhancements, and workflow improvements.

• Prepares documents in response to subpoenas, court orders, etc.
• Appears in court, serves as attorney of record, drafts/files motions, oppositions, letters, etc. if needed.
• Communicates with NYCPS offices, schools, and/or external parties to ensure proper authorizations are obtained, or mandated notices are issued prior to compliance.
• Coordinates with the NYC Law Department on litigation strategy and discovery.
• May advise on record retention-related issues.
• Assists with training and dissemination of best practice methods within the unit and across the agency.
• Monitors and troubleshoots e-discovery and other subpoena challenges.
• Trains staff and identifies best practices for e-discovery and case management.

• Strong project management experience.
• Strong knowledge of Microsoft Office 365 applications.
• Ability to quickly grasp applicable law and regulations.
• Ability to write clearly and concisely.
• Strong legal research skills.
• Experience in FOIL and other related laws.
• Experience with Adobe Acrobat.
• Experience with document review software.

DOE Non- Discrimination Policy
The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.

REQUESTING AN ACCOMMODATION - APPLICANTS

Any prospective employee (applicant) who is a qualified individual with a disability may request a reasonable accommodation to assist in the application process. If an applicant for employment believes that they have a qualifying disability and are in need of a reasonable accommodation in order to participate in the application process on an equal basis as applicants who do not have a disability, they should request an accommodation with their interview team or contact ODA by emailing ODA@schools.nyc.gov. The determination of the accommodation request will be communicated to the applicant in writing.

https://infohub.nyced.org/docs/default-source/doe-employees-only/personnel-memorandum-6-2024-2025-accommodations.pdf