About the Opportunity

We are seeking a highly organized, proactive, and dependable Personal & Executive Assistant / Real Estate Operations Coordinator to support a dynamic entrepreneur involved in multiple real estate, property management, and community leadership ventures throughout Massachusetts and Rhode Island.

This is an exciting opportunity for someone who enjoys variety, takes initiative, and thrives in a fast-paced environment. No two days are the same. The successful candidate will play a key role in helping multiple businesses and projects operate efficiently while supporting a growing portfolio of real estate and community-related initiatives.

A Massachusetts and/or Rhode Island Real Estate License is preferred but not required.

Key ResponsibilitiesExecutive & Administrative Support

• Manage calendars, appointments, meetings, and scheduling
• Coordinate travel arrangements and itineraries
• Organize emails, communications, and follow-up tasks
• Answer phone calls, manage messages, and respond to inquiries
• Assist with client communications and relationship management
• Handle confidential information with discretion and professionalism

Real Estate & Transaction Coordination

• Support residential real estate sales activities
• Assist with transaction coordination and document management
• Coordinate MLS listings, contracts, and related paperwork
• Support CRM management and client database organization

Marketing & Social Media

• Assist with social media management and content creation
• Coordinate marketing campaigns and promotional efforts
• Create marketing materials using Canva and other platforms
• Help maintain websites, online profiles, and digital presence

Property & Project Management Support

• Coordinate contractors, vendors, maintenance requests, and project schedules
• Assist with property acquisitions, renovations, and rehabilitation projects
• Support multifamily property operations and investment initiatives
• Help oversee home concierge and property management services
• Track project timelines, budgets, and deliverables

Community & Event Coordination

• Assist with community leadership and civic engagement activities
• Coordinate meetings, events, and community initiatives
• Support HOA and community management responsibilities

About the Businesses

The owner is actively involved in:

• Residential Real Estate Sales
• Real Estate Investing & Asset Management
• Acquisition, Renovation & Rehabilitation of Investment Properties
• Fix-and-Flip Projects
• Multifamily Property Acquisition & Management
• Property & Asset Management
• Home Concierge Services
• HOA & Community Management
• Community Leadership & Civic Engagement

Ideal Candidate

The ideal candidate is resourceful, detail-oriented, tech-savvy, and comfortable wearing multiple hats. They enjoy creating order from chaos, anticipating needs before they arise, and keeping multiple projects moving forward with minimal supervision.

Qualifications

• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to prioritize tasks and work independently
• Positive attitude and strong work ethic
• Professional, trustworthy, and dependable
• Strong problem-solving skills and attention to detail
• Ability to maintain confidentiality and exercise sound judgment
• Comfortable learning and utilizing new technology and software platforms

Preferred Experience

Experience in one or more of the following areas is highly desirable:

• Real Estate
• Property Management
• Executive Assistance
• Administrative Support
• Marketing & Social Media
• Customer Service
• Construction Coordination
• Project Management
• Transaction Coordination

Technology Experience (Preferred)

Experience with the following platforms is a plus:

• Google Workspace
• Microsoft Office
• Canva
• Social Media Platforms
• CRM Systems
• MLS Platforms
• DocuSign
• Project Management Software

Additional Requirements

• Reliable transportation
• Flexibility to attend occasional property visits, meetings, community events, and project sites throughout Massachusetts and Rhode Island
• Massachusetts and/or Rhode Island Real Estate License preferred (not required)

Compensation & Growth Opportunity

• Competitive compensation based on experience
• Flexible part-time schedule
• Opportunity for increased hours and responsibilities
• Potential career path into a full-time:
• Executive Assistant
• Operations Manager
• Real Estate Operations Manager
• Property & Asset Management Leadership Role

Pay: $32,000.00 - $45,000.00 per year

Benefits:

• Flexible schedule
• Referral program

License/Certification:

• Real Estate License (Preferred)

Ability to Commute:

• Franklin, MA 02038 (Required)

Work Location: Hybrid remote in Franklin, MA 02038