Description

Main Activities and Responsibilities

• Support the development, management, and distribution of production, staging, scenic, systems, and ceremonies operational plans from concept to delivery.
• Assist in the development of ceremonies deliverables, coordinating event details, internal alignment, and approval processes.
• Work alongside Heads of Operations, Technical, and Resourcing to oversee technical requirements and integration of ceremonies with stadiums and show environments.
• Develop and implement broadcast, staging, and scenic requirements and processes, in collaboration with EMCs and relevant Functional Areas.
• Align ceremonies production, staging, and systems plans with venue operating requirements and cross-functional integration (e.g. Stadium Entertainment, INF, Logistics, Venue Operations).
• Support the creation and maintenance of detailed production schedules and timelines for build, rehearsals, show delivery, dissolution, and load out.

• Manage and/or support ceremonies operations at stadium level, working closely with Stadium Entertainment Producers and Technical/Operations Managers.
• Set up and manage ceremonies and operational spaces, including field-of-play areas, backstage, compounds, green rooms, dressing rooms, storage, BOH areas, and operational work zones.
• Assist the Show Operations – Stadium team and Show Delivery team in executing show operations, cast movements, and in-bowl activities according to approved movement plans.
• Ensure FF&E (what goes where) plans for ceremonies venues are executed correctly and on time.
• Oversee or support venue-level operations related to accreditation, catering, parking, sanitation, cleaning, barricades, site equipment, tenting, fueling, and site restoration.
• Assist in organizing and coordinating rehearsals, load-in/load-out, and all logistics for ceremonies and stadium entertainment.

• Assist with setup, operation, and breakdown of backstage areas including dressing rooms, green rooms, BOH corridors, compounds, and storage areas.
• Maintain BOH schedules and monitor housekeeping and working standards.
• Provide on-site support to cast, crew, and staff, addressing needs and concerns promptly.
• Communicate stadium site operations plans, daily run sheets, schedules, and venue documentation to relevant ceremonies departments.
• Address venue issues promptly and assist with implementation of contingency plans for stadium operations.

• Act as a key liaison with venue operations staff, EET internal departments, EMCs, stadium management, and other FWC26 Functional Areas.
• Facilitate cross-functional coordination within ceremonies sub-divisions, suppliers, and external stakeholders.
• Support vendors and suppliers, ensuring clear instructions and alignment with production and operations plans.
• Represent ceremonies operations/production at venue-level or project-level meetings as required.

• Develop and maintain user-friendly filing and archiving systems for production, technical, scenic, systems, and operational documentation.
• Prepare or support high-level reporting, such as WIP reports, Executive reports, project updates, dissolution plans, close-out and legacy handover documents.
• Maintain detailed records of production, staging, scenic, creative, PMC, site, and operational activities.
• Ensure the current version of scripts, show documents, creative content, and run sheets is accurate, logged, and distributed.
• Work in full compliance with FWC26 Policies & Procedures and Safety & Security rules and requirements.

• Identify potential risks across production, operations, site, and show delivery, and contribute to mitigation strategies and contingency plans.
• Ensure all activities are carried out in line with safety regulations, security protocols, and operational policies.
• Support the development and implementation of contingency plans for operational or show-related issues and emergencies.

Your Profile

• Bachelor’s degree in Event Management, Live Entertainment Production, Theatre Production, Sports Event Management, Technical Production, or a related field preferred.
• Equivalent professional experience in ceremonies, large-scale live events, or stadium show production will be considered in lieu of a degree.

• Extensive experience working on large-scale live events, preferably in stadium environments (sporting events, ceremonies, concerts, or similar).
• Demonstrated experience in event logistics and operations, working cross-functionally across large event delivery teams.
• Experience with vendors and suppliers, including negotiation, coordination, and performance oversight.
• Exposure to or experience with production elements such as lighting, sound, video, rigging, staging, scenic, and broadcast integration.
• Proven ability to manage schedules, calls, meetings, production times, and operational timelines.
• Experience handling production documentation (call sheets, production reports, permits, scripts, creative logs, etc.) accurately and efficiently.
• Track record of identifying risks, developing mitigation strategies, and resolving complex operational or production challenges.
• Experience leading or supporting teams in high-pressure, fast-paced event environments, including managing multiple projects simultaneously.
• Excellent communication skills for interacting with producers, directors, talent, crew, partners, and stakeholders at all levels.
• Strong relationship-building skills with internal teams, external partners, and venue stakeholders.
• High attention to detail in managing complex projects and ensuring accuracy in deliverables.
• Strong writing and editing skills for creative briefs, reports, presentations, and operational documentation.
• Ability to prioritize effectively, manage competing deadlines, and remain calm under pressure.
• Cultural awareness and respect for diverse audiences, ensuring inclusive and respectful content and operations.
• A genuine enthusiasm for the entertainment industry and a commitment to creating high-quality, compelling ceremonies.
• Ability to work independently, show initiative, and influence outcomes with minimal supervision.
• Flexibility and willingness to work irregular hours, including evenings, weekends, and holidays, in line with event schedules.

• Fluent in English (required).
• Spanish and/or French proficiency is a strong plus.
• Additional languages are beneficial given the global nature of the tournament, teams, and ceremonies collaborators.

• Familiarity with production and event management tools (e.g., show control systems, scheduling software, cueing tools, or project management platforms).
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Ability to work with digital documentation, asset management systems, and reporting tools for production and operations.
• Comfort using collaboration platforms and shared drives for filing, archiving, and distributing production and operational documentation.

Equal Opportunities

About FWC2026