Job Description

PRIMARY RESPONSIBILITIES

Budget

• Monitor and maintain monthly and yearly budget
• Flag and report areas of concern/issues at review mtgs
• Ensure entries accurately reflect the state of the current budget for entire GCR group relative to all current, processed and forecasted spending
• Lead monthly budget review meetings with Analysts, Managers and Directors
• Correct/update entries in project and financial databases, as necessary
• Process IAS and Rebills to appropriate orgs
• Prepare and distribute Divisional Accruals, Rebills, Direct Bill and Facility Schedule reports
• Assist with compiling of data and creation of future annual budgets
• Review invoices to ensure alignment with GM Policies and supplier quotations

Procurement/Purchasing

• Provide support and guidance to the research team for procurements and assist with the purchasing process
• Collaborate with Purchasing to effectuate procurements and address challenges
• Monitor SC requests from analysts/managers and enter requests into SAP
• Manage PO alterations, PO2s and Spot Buys and process in FinTrack and SAP
• Verify information accuracy and alignment in Gemini/FinTrack
• Track and report supplier PO release information to the Supplier & Analyst/Manager

• Monitor status changes of requested releases for POs
• Update FinTrack/Gemini with Purchase Order information

• Review, preliminarily approve and submit payment for supplier invoices
• Track databases to ensure supplier invoices alignment with process
• Update FinTrack Database and forward invoice information to requester for approval
• Monitor accrual report for projects lacking required invoices
• Review each invoice for finalization and/or other necessary action
• Complete SAP Backouts, if necessary, and close POs upon final invoice submission
• Lead monthly meetings with Purchasing addressing open issues and strategizing upcoming renewals/purchases
• Manage and maintain relationships with Purchasing, Finance and Suppliers

Process Creation/Implementation, Training and Training Materials

• Manage, create and update training materials for the business management and research teams
• Lead training for managers and analysts related to GCR and Purchasing Process, Forecasting and Gemini
• Create and modify processes to support the purchasing process and/or generate efficiencies
• Ensure GCR processes align with Purchasing’s processes and, if necessary, work to identify potential areas of improvement or necessary changes to ensure alignment

REQUIRED QUALIFICATIONS

• Bachelor’s degree in business, finance or related field
• 1-2 years of experience in finance, purchasing or program management (any internship or co-op experience will not be considered)
• Knowledge of SAP/Ariba reporting systems
• Ability to multi-task and manage numerous open tasks at one time
• General knowledge of Power BI and GM budget, purchasing & invoice processes
• Proficient in Excel, PowerPoint and Access and ability to learn advanced applications
• Effective communication skills, both verbal and written
• Detail-oriented and accurate particularly as it relates to financial data and tracking information
• Project management skills, including ability to anticipate issues, plan needed tasks, and meet tight deadlines with high quality and strong attention to detail
• Excellent interpersonal skills and ability to confidently work with internal cross-functional teams, external suppliers, and all levels of the organization

PREFERRED QUALIFICATIONS

• 3+ years of experience in finance, purchasing or program management (any internship or co-op experience will not be considered)
• Proficiency in Power BI with ability to create dashboards
• Leadership skills with a willingness to provide necessary guidance to improve and develop team procedures
• Innovative nature to continually identify opportunities to improve processes and quality of deliverables
• Ability to handle a variety of non-recurring special assignments as needed by Leadership
• Ability to analyze/diagnose issues related to budget development and tracking, Purchasing or Financial issues
• Self-motivated problem solver for departmental Purchasing, Finance Staff, and SAP concerns
• Strong initiative and drive - willingness to ask questions and be resourceful
• Excellent self-regulation ability – able to do assigned tasks without manager supervision
• Effective problem-solving capabilities
• Flexible with a desire to assist in improving the current Purchase/ Finance/ Tracking processes and database methodologies



GM does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need GM immigration sponsorship now or in the future. This includes direct company sponsorship, entry of GM as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc).

This role is categorized as hybrid. This means the selected candidate is expected to report to a specific location at least 3 times a week {or other frequency dictated by their manager}.

This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.



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