Job Title: Executive Assistant with Bookkeeping & Marketing Support
Hourly Rate: $20/hour + Commission Opportunities
Location: Denver Co
Accounts Receivable / Accounts Payable / Reception & Accounting Assistant

Location: Western Mixer Parts
Position Type: Full-Time
Reports To: Accounting Manager / Operations Management

Position Overview

Western Mixer Parts is seeking a highly organized, detail-oriented, and technology-savvy Accounts Receivable / Accounts Payable / Reception & Accounting Assistant to serve as the primary office administrator while supporting our remote accounting team. This position is responsible for managing daily office operations, processing customer payments, assisting with accounts receivable and payable functions, maintaining inventory records, and supporting sales and accounting processes.

The ideal candidate is proactive, dependable, comfortable working independently, and able to communicate effectively with both office and remote team members. Experience in the automotive or heavy-duty truck parts industry is a plus.

Key ResponsibilitiesAccounts Receivable (AR)

• Process customer payments and check deposits accurately and timely.
• Monitor customer accounts and follow up on past-due invoices.
• Communicate with customers regarding outstanding balances and payment status.
• Coordinate with the sales team to resolve customer billing issues.
• Maintain accurate customer account records.
• Generate and distribute customer statements as needed.

Accounts Payable (AP)

• Process vendor invoices and maintain AP records.
• Assist with vendor payment preparation and reconciliation.
• Organize and maintain accounting documentation and records.

Office Administration & Reception

• Serve as the primary in-office administrative contact.
• Open, sort, and distribute incoming mail.
• Answer incoming phone calls and direct inquiries appropriately.
• Manage office correspondence and filing systems.
• Support daily office operations and administrative tasks.

Accounting & Team Collaboration

• Work closely with remote accounting staff using Slack and other collaboration tools.
• Assist with data entry, account reconciliations, and general bookkeeping support.
• Support payroll administration as needed.
• Maintain confidentiality of financial and business information.

Inventory & Operations Support

• Assist with physical inventory counts and cycle counts.
• Apply barcodes and labels to inventory items.
• Help maintain accurate inventory records within company systems.
• Support warehouse and inventory management initiatives when needed.

E-Commerce & Product Data Support

• Assist with website product listings and content management.
• Utilize AI tools to help create and improve product descriptions and product data.
• Support product catalog maintenance and data accuracy across systems.

Required Qualifications

• Minimum 2 years of experience in administrative, accounting, bookkeeping, AR/AP, or related office roles.
• Strong computer skills and ability to learn new software quickly.
• Proficiency with Google Workspace (Google Drive, Gmail, Docs, Sheets).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple priorities.
• High attention to detail and accuracy.
• Professional customer service skills.

Preferred Qualifications

• Experience with Xero Accounting Software.
• Experience with Paychex payroll systems.
• Experience with Shopify.
• Experience with Cin7 Inventory Management System.
• Experience in the automotive, truck parts, heavy equipment, or auto parts industry.
• Familiarity with inventory control, barcode systems, and warehouse operations.
• Experience using AI productivity tools such as ChatGPT or similar platforms.

Skills & Competencies

• Accounts Receivable and Collections
• Accounts Payable Processing
• Customer Service
• Data Entry and Recordkeeping
• Inventory Management
• Office Administration
• Technology Adaptability
• Problem Solving
• Team Collaboration
• Attention to Detail

Compensation & Benefits

• Competitive hourly wage based on experience.
• Paid time off and company benefits package.
• Opportunity for growth within a growing parts and distribution company.
• Collaborative work environment with both in-office and remote team members.

How to Apply

Please submit your resume along with a brief summary of your accounting, office administration, inventory, and software experience. Be sure to include any experience with Xero, Paychex, Shopify, Cin7, inventory management, and AI tools.

Job Type: Part-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Paid time off

Work Location: In person